Executive Assistant

Job Title: Executive Assistant

Job Type: Contractor

Location: Remote

Job Summary:

Join our customer's team as an Executive Assistant and become a pivotal force in supporting day-to-day operations for executive leadership. This expert-level, remote role demands exceptional organizational prowess, impeccable written and verbal communication skills, and mastery in calendar and email management. Make a significant impact by streamlining schedules and enhancing productivity in a dynamic, fast-paced environment.

Key Responsibilities:

• Manage complex executive calendars using Google Calendar (Gcal), coordinating meetings across multiple stakeholders and time zones.
• Oversee email communications via Gmail, prioritizing, organizing, and responding as needed on behalf of executives.
• Schedule, organize, and facilitate high-stakes meetings, ensuring all logistics and materials are prepared in advance.
• Collaborate remotely with team members and stakeholders via Slack and other digital platforms to ensure seamless information flow.
• Provide high-level administrative support, including document preparation, travel coordination, and task follow-up.
• Anticipate executive needs, proactively resolve scheduling conflicts, and triage requests with keen attention to detail.
• Uphold confidentiality and professionalism in all communications and interactions.

Required Skills and Qualifications:

• Minimum 2+ years of recent experience as an executive assistant or in a similar administrative support role.
• Expertise in Google Calendar, Gmail, and Slack to manage communications and appointments efficiently.
• Demonstrable strength in written and verbal communication, with a service-oriented and proactive approach.
• Superior time management, multitasking, and organizational abilities in a remote, fast-moving workplace.
• Ability to coordinate across multiple time zones and manage competing priorities seamlessly.
• Problem-solving mindset with a meticulous eye for detail and accuracy in all tasks.
• Experience supporting executives and collaborating with stakeholders at all levels.

Preferred Qualifications:

• Prior experience in a fast-paced, remote-first company or startup environment.
• Familiarity with additional digital collaboration tools and applications.
• Proven track record of independently managing schedules for multiple executives simultaneously.